SAP Data Archiving
Reduce your SAP DataBase size and benefit immediately - even more with S/4HANA
White paper: Reduce Database Management Costs by 40% with SAP Data Archiving - Here's How
SAP S/4HANA is a new-generation ERP system that offers real-time data processing, better analytics, and simplified data management. In this whitepaper, we will discuss: the importance of data archiving, crucial role of data archiving in the migration to SAP S/4HANA, SAP data archiving benefits, challenges of SAP data base growth and motivation for SAP S/4HANA data archiving.
The importance of data archiving
Data archiving is the process of moving data from the live database to a secondary storage system, where it is stored for long-term retention.
With a proper data archiving strategy in place, businesses can free up valuable storage space, reduce backup and recovery times, and improve system performance. Additionally, archiving data also helps in compliance with regulatory requirements such as GDPR, SOX, and HIPAA.
SAP S/4HANA is a new-generation ERP system that offers real-time data processing, better analytics, and simplified data management.
Data Archiving: Extracting retired data to compliance proof archive
Data Archiving in S/4HANA Migration
SAP S/4HANA is a modern ERP system that requires a robust and efficient data archiving strategy to manage large volumes of data efficiently. During the migration process, it is essential to identify and archive the data that is no longer required in the new system.
This not only helps in reducing the time and cost of migrating data but also ensures that only relevant data is transferred to the new system. Additionally, archiving data before migration also helps in reducing the risk of data loss or corruption during the migration process.
SAP Data Archiving
Joachim Freitag, Managing Partner IseoSolutions
“Data archiving is an essential process that helps businesses manage their data efficiently. SAP Data Archiving is a solution that offers numerous benefits such as improved system performance, cost reduction, compliance, and simplified data management.
Typically we can reduce the costs for database management by 20% to 40%, Database growth by 80% to 90 %, similar the storage costs.”
Why consider SAP S/4HANA Data Archiving?
When considering an upgrade to S/4HANA, Gartner’s advice is "do not wait, perform this analysis now… Many application leaders are tempted to ignore SAP S/4HANA “until it is mature” because understanding its impact is complex. This is the wrong approach…"*
A significant part of the future & also current cost of S/4 HANA is the need for large amounts of RAM for the in-memory database, which is very expensive in comparison to simple data storage.
Anything which can cut these costs has surely got to merit serious consideration as part of taking a holistic view of operating S/4HANA.
By decongesting active data an organization should be able to reduce the amount of RAM needed by a S/4HANA implementation, and hence its running costs, by a significant margin – pain now for gain later.
* “What Customers Need to Know When Considering a Move to S/4HANA” — Gartner, October 2018
Success in SAP Data Volume Management with Data Archiving
BENEFITS
Improved System Performance
Archiving data helps in reducing the size of the live database, which in turn improves system performance.
Cost Reduction
Archiving data helps in reducing the cost of storage, backup, and recovery.
Compliance
Archiving data helps in compliance with regulatory requirements such as GDPR, SOX, and HIPAA.
Simplified Data Management
Archiving data helps in simplifying data management by segregating data that is required for daily operations.
FEATURES
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Efficient data storage
With SAP Data Archiving, businesses can store their data in an external storage system, which helps to reduce the size of the primary database and improve system performance.
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Selective data archiving
Businesses can selectively choose which data to archive based on various criteria such as age, usage, and data type.
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Seamless integration
SAP Data Archiving is seamlessly integrated with other SAP modules, allowing users to archive data without impacting other SAP functions.
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Transparent retrieval
Archived data is easily retrievable through standard SAP transactions and reports, ensuring that businesses can access their data whenever they need it.
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Data consistency
SAP Data Archiving maintains the consistency of the archived data, ensuring that all related data remains linked and available for analysis.
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Compliance and legal requirements
SAP Data Archiving enables businesses to meet legal and compliance requirements by retaining data for specific periods of time, and by providing an audit trail of archived data.
Value Engineering Study done by OpenText for Large US Pharmaceutical Company*
This is an example of the value engineering study done for a large US pharmaceutical company. The scenarios that were considered for this study were data archiving and legacy decommissioning.
Assumptions
Total Number of legacy systems: 400
Annual costs to maintain a legacy system: $35,000
SAP database size 2000 GB,
Annual SAP database growth 3000 GB
The annual benefits are the average of the total benefits realized in a 5-year analysis period
Results
Backup and recovery and tuning effort are reduced by over 30 percent. For the legacy decommissioning scenario, they had about 400 legacy systems with average maintenance costs of about 35000 US dollars, and estimated cost saving for a 5 year period where they in a phased approach could sunset the legacy systems and during those 5 years saved 75 to 90 percent of the cost.
*Source: Study and Images by OpenText
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Let’s discuss how OpenText Content Suite Platform can benefit your business.
One of our experts is happy to share what your business can archive with the right solutions. During this 60-minutes session, we’ll investigate your current situation, goals, possible gaps, and share our knowledge and insights.