Why You Don't Need to Be an IT Expert to Streamline Your Enterprise Document Management Processes
By Alexandra Freitag, Partner IseoSolutions
Have you ever found yourself frantically searching for a critical document, only to realize it's buried somewhere in your organization's labyrinthine information management systems? I certainly have.
As project manager, I was constantly struggling to find the assets I needed to execute projects on time. But it wasn't just a matter of inefficiency; it was also a question of risk. What if I accidentally used an outdated version?
The truth is, many organizations are facing similar challenges when it comes to managing their enterprise information. The sheer volume of data can be overwhelming, and ensuring it is organized, secure, and compliant is no easy feat.
But the good news is, you don't have to be an IT expert to streamline your information management processes. There are solutions and partnerships available that can help you take control of your information and improve your productivity.
3 Reasons You Don't Need to Be an IT Expert to Streamline Your Enterprise Document Management Processes
1.Cloud-based solutions
Cloud-based solutions can provide a simple, cost-effective way to manage your enterprise information. You can benefit from the scalability and flexibility of the cloud, while still having access to the content management capabilities you need to effectively manage critical information.
For instance, OpenText offers ECM Cloud solutions that provide enterprise-grade content management capabilities in the cloud – fast with low code and more standardization, offering also a hybrid use, like OpenText Core Archive for SAP.
2. Third-party integrations
Third-party integrations can be a powerful way to streamline your enterprise information management processes. By integrating your existing enterprise systems with your information management solutions, you can reduce the need for manual data entry and improve efficiency. Many enterprise information management solutions offer integrations with third-party tools, such as SAP.
OpenText offers a range of integrations with SAP solutions, including:
VIM: OpenText Vendor Invoice Management for SAP is a solution that streamlines and simplifies the process of handling invoices, from receipt to payment. By integrating with SAP, VIM enables users to manage invoices directly within their SAP system, reducing the need for manual data entry and improving efficiency.
xECM for SAP: OpenText Extended ECM for SAP Solutions provides a comprehensive set of content management services that enable organizations to manage content across the enterprise from within their SAP system. By integrating with SAP, xECM for SAP enables users to access and manage content directly within their SAP system, reducing the need for manual data entry and improving efficiency.
Core Archive: OpenText Core Archive for SAP Solutions provides a cloud-based archive solution that enables organizations to securely store and manage their SAP data, also in a hybdrid model with SAP being managed on-premises.
These and many other integrations help you streamline your workflows and reduce the risk of errors, without requiring extensive IT expertise.
3. Managed services by an external expert
As an executive and professional responsible for efficient enterprise document management, you might often feel the need to manage everything on your own. However, partnering with external experts can help alleviate the burden, allowing you to focus on what really matters without worrying about the complexities of information management.
Managed services of your ECM systems offer a way to outsource your IT operations and allow your IT to become more proactive when it's time to identify unmet business requirements hidden behind daily IT support tickets. By partnering with an experienced managed services provider, you can leverage the consulting expertise by implementing it into daily support operations.
Managing enterprise information can be a daunting task, but it doesn't have to be. With the right solutions and partnerships, you can take control of your information and improve your productivity.
For over 25 years, we have been helping businesses improve their document processes and customer satisfaction by using efficient content management and workflow automation software.
We work closely with your business teams and IT to oversee ECM projects and we bridge the gap between IT and business when it comes to understanding and translating the needs and the tools. From idea and strategy to ongoing support and outpacing, we ensure all your content management needs are met, so your team can perform at their best.
Don't miss out on our free solution discovery session with our document management specialist. During this session, our expert will dive deep into your specific business needs, assess your current document management practices, and provide tailored recommendations to optimize your processes.