Microsoft SharePoint Premium: Is it Worth the Hype?

Recently Microsoft launched SharePoint Premium, a new addition to the Microsoft 365 suite. Its main goal is addressing challenges of the modern workspace, like the massive volume of content created at every instant.  

It combines AI, automation, and security to enhance productivity, collaboration, and content management in the workplace. Let's explore together SharePoint Premium features and what they can mean for us.

What is SharePoint premium?

SharePoint Premium is an upgraded version of SharePoint. It offers enhanced AI, automation, and security features for organisations with expanding content management needs. It's like a digital assistant for keeping your files organised, secure, and optimised.

How does SharePoint Premium differ from the standard version?

While the standard version of SharePoint offers robust content management capabilities, SharePoint Premium takes it a step further by integrating artificial intelligence (AI) technologies to deliver personalised and advanced enterprise content management experiences.  

 It offers advanced security features, including data loss prevention (DLP) and encryption, to safeguard sensitive information. Moreover, SharePoint Premium provides enhanced collaboration and advanced management tools to further streamline workflows, teamwork, and productivity.

Some of the most recent changes that have come to SharePoint:

Simpler authoring: Copilot offers AI prompts for creating and managing SharePoint sites.
 
Compelling content creation: A User Interface (UI) update enhances a SharePoint site's usability, enabling authors to design engaging web content with new image and video features.  
 
Better integration: New SharePoint integrations with Teams, Viva, and email streamline communication across Microsoft 365 apps, improving productivity.  
 
Increased flexibility: Updates empower SharePoint site developers with more customisation options to embed custom business processes or applications into pages.

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What are the key features of SharePoint Premium?

Content Experiences

With SharePoint Premium, you get improved collaboration tools for various file types, a new document portal for external collaboration, secure file sharing, and AI-driven document prioritisation and optimisation for documents like invoices, contracts, and proposals. 
 
An integrated file viewer: This feature allows users to add ink, comments, mentions, tasks, and more to over 400 supported file types, similar to Office documents.

Teams' Business Documents app: Streamlines work on critical documents like contracts, statements of work, and invoices. It offers alerts for expiring contracts, new documents, unpaid invoices, and other important documents. 

Document portal: Communicate with external users like suppliers, vendors, customers, and freelancers to manage content more efficiently. Customise external sites for specific collaboration needs.

Content Processing

SharePoint Premium includes advanced AI-powered content processing features such as file and video translation, flagging Personally Identifiable Information (PII), and auto-redaction of sensitive information across all files. 
 
SharePoint eSignature: Sign documents directly within SharePoint using DocuSign or Adobe, streamlining approval workflows.

New pay-as-you-go services: Offer expanded capabilities like language translation for files and video transcripts, dynamic autofill columns, sensitive information identification and redaction, and a multi-label classifier for content analysis.

Content governance

To address common challenges like oversharing and sprawl, SharePoint Premium offers Data Access Governance (DAG) insights reports to identify overshared files, triggers for site access reviews, AI-driven policy recommendations, and Copilot integration in the SharePoint admin center. 
 
Data Access Governance (DAG) reports: Identify oversharing in SharePoint sites and content with filtered sharing policies. Admins can set up reports with sensitivity labels and privacy controls for timely alerts.

Site access reviews: IT admins can notify content owners about sites at risk of policy violations, prompting them to review and confirm access status.

AI-powered content recommendations: Leveraging machine learning algorithms, SharePoint Premium analyses user behavior and preferences to deliver personalised content recommendations, enhancing user engagement and productivity. 

Copilot in SharePoint admin: IT admins can now control access to Copilot directly, enabling proactive governance actions such as managing access and archiving. 

Restricted access control: Helps IT admins to manage access and prevent oversharing by identifying security groups with access.

How can SharePoint Premium benefit my organisation?

Share Point Premium offers numerous benefits to organisations, including: 

  • Improved productivity: With AI-powered content recommendations and enhanced collaboration tools, SharePoint Premium enables employees to find and collaborate on relevant content more efficiently, boosting productivity and innovation. 

  • Enhanced security: The advanced security measures of SharePoint Premium, such as data loss prevention (DLP) and encryption, provide peace of mind by safeguarding sensitive information from unauthorised access and data breaches. 

  • Personalised content experiences: By leveraging AI technologies, SharePoint Premium delivers personalised content recommendations tailored to individual user preferences, enhancing user engagement and satisfaction. 

  • Streamlined content management: SharePoint Premium streamlines content management processes through automated workflows, intelligent search capabilities, and seamless integration with other Microsoft 365 applications, simplifying information management and decision-making.

Is SharePoint Premium suitable for my organisation?

SharePoint Premium is ideal for organisations seeking to enhance their content management capabilities, improve collaboration and productivity, and strengthen security measures. Whether you're a small business looking to have content processing services streamline document management or a large enterprise in need of advanced AI-powered content recommendations and advanced management, SharePoint Premium offers tailored solutions to meet your organisation's specific requirements.

Learn more about SharePoint in our blog articles:

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