EXPERT ARTICLE
SharePoint: everything you need to know
ABOUT THE AUTHOR
Ilya Mukashev, Product Manager at IseoSolutions
Ilya is a Windows Certified MCSA professional with 10+ years of experience in IT Infrastructure designing, implementing, upgrading and maintenance.
Where in SharePoint…?
Where are SharePoint files stored?
SharePoint files are stored in the cloud
Where is data stored in SharePoint?
Microsoft stores the data at their secured Data Centers.
Where are SharePoint templates stored?
List templates are stored in the template gallery, and appear with other apps and templates. For more info about using list templates or list apps, see Create a list in SharePoint.
Where is SharePoint recycle bin?
Go to the SharePoint site that the items were deleted from. · In the Quick Launch bar navigation on the bottom left of the screen, click Recycle bin.
Where are SharePoint documents saved?
Documents stored in the content database.
Where to find draft pages in SharePoint?
Draft pages and news posts that you create, save, or publish are stored in the Pages library for your site.
Where are attachments stored in SharePoint?
The attachment is part of the list item and stored in the content database.
Where are lists stored in SharePoint?
To see only the lists in your personal storage, select Recent lists > My lists. To see only the lists that you've created, select the All recent lists filter on the right, then select Recent lists I created. This shows you both the lists you've created in SharePoint or Teams, and the lists in your personal storage.
Can SharePoint…?
Can SharePoint be shared externally?
SharePoint has external sharing settings at both the organization level and the site level. To allow external sharing on any site, you must allow it at the organization level. You can then restrict external sharing for other sites.
Can SharePoint be used as a database?
SharePoint has some similarities with databases. For example, like a database, it is used for storing and archiving files, and it can validate data that a user enters. Also, SharePoint utilizes the concept of document libraries, lists, columns and data types, which makes a repository look like a typical database structure.
Can SharePoint send automated emails?
Using Power Automate, you can easily automate day-to-day tasks or build repetitive tasks in SharePoint that help you stay productive. In this tutorial, you will create a flow that sends an email when a new item is added in a SharePoint list.
Can SharePoint be used as a document management system?
SharePoint Server offers a range of features to help organize and store documents, from specialized sites to loosely structured document libraries for quick document creation and collaboration. Within a library, you can additionally organize content into folders and subfolders.
Can SharePoint replace a file server?
Data is safer in SharePoint than in file servers. In file servers, most of the data is under the control of the user. But in SharePoint, control can be given at a higher level like Document Library, and access to it can be regulated based on the job requirements.
Can SharePoint send notifications?
To stay updated when a SharePoint document or an item on your site changes, create an alert. You can set up an alert for a list, library, folder, file, or list item. For example, you can set up an alert for a specific folder in a library, without having to receive alerts about other items in the library.
Can SharePoint be used as a website?
Organizations use Microsoft SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from any device.
Can SharePoint be shared with external users?
SharePoint has external sharing settings at both the organization level and the site level. To allow external sharing on any site, you must allow it at the organization level. You can then restrict external sharing for other sites.
Why SharePoint…?
Why SharePoint is used?
Organizations use Microsoft SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from any device.
Why SharePoint online?
SharePoint Server is available on-premises, and SharePoint Online is a cloud-based solution linked to Microsoft Office 365 subscriptions. Both products use the same codebases but are different functionally.
The SharePoint server is also known by the name of SharePoint On-Premises this platform is a locally-hosted platform that the company user runs itself. On this platform, users are responsible for operating and maintaining all things privately, including file storage, active directory, and server architecture.
Whereas SharePoint Online is a cloud-based service that users can simply access as "a service" rather than holding architectures available on their premises.
With SharePoint Online, you don't have to think about resources, servers, and architecture. Moreover, it can be combined with other Office commodities like Word, Exchange, and Excel.
Why SharePoint is better than OneDrive?
OneDrive is the files experience for Microsoft 365 and SharePoint giving you access to all your work files, including the files that people share with you directly or through the teams you're working on. OneDrive provides a consistent, intuitive files experience across all your devices, including web, mobile, and the desktop of your Windows PC or Mac.
Behind the scenes, SharePoint in Microsoft 365 provides the content services for all files in Microsoft 365, including files you work with in Teams, Yammer, and Outlook. SharePoint is always there, helping manage and protect your files, and powering content collaboration across Microsoft 365. And beyond files, SharePoint enables portals, news, pages, lists, and a platform for business apps.
Why SharePoint link is not working
Go to Site Information > Site Settings > Site Permissions. If there is anything uniquely permissioned, like a page/library/folder, there will be a yellow banner near the top with a link. From that link you'll be able to see if possibly the landing page or the image is uniquely secured.
Why SharePoint framework
SharePoint Framework is considered as one of the most recommended SharePoint development options because of its extensive customization features, modern development toolchain, and patterns. It uses modern web development technologies and tools to excel the user experiences and developer flexibility for the development environment.
Why SharePoint list
What is a SharePoint list? Simply put, a SharePoint list is a collection of content that has rows and columns, very much like a table in Microsoft Excel. SharePoint lists are for storing information where you can add attachments, such as documents or images.
Learn more
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Microsoft 365 Integrations
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White paper: Content services and Microsoft 365