SUCCESS STORY
Enterprise Content Management Pre-Study for Spühl GmbH
With Swiss quality and precision, high-performance machines for the production of innersprings are developed together with the Leggett & Platt Group (US), manufactured at Spühl GmbH in Switzerland and sold into more than 150 countries worldwide.
Erwin Baumann IT Manager, Spühl GmbH
“IseoSolutions guided us pragmatically, experienced, and with vision through the deep DMS jungle. The graphical presentation of the results of the requirement analysis and the mapping to the DMS providers facilitated our argumentation towards our stakeholders enormously and also the sudden switch to the European scope was possible without further effort.”
Challenge
Finding a suitable Document Management System (DMS), Spühl GmbH commissioned IseoSolutions AG to conduct a detailed requirements analysis to clarify the necessary performance features.
The main focus was on digitization and automation of the invoice receipt process as well as integration into the ERP system "Epicor iScala" established throughout the company group. Drawing on 20 years+ of industry experience, IseoLabs AG also took over the market research for the best fitting DMS solution and the vendor selection assessment.
Goals
Requirement analysis and specification
Design target solution architecture
DMS market research and DMS solution provider assessment
DMS Pre-study research
In the first phase, IseoSolutions analyzed the existing IT infrastructure and the available interfaces to the ERP system "Epicor iScala" in close cooperation with Erwin Baumann, IT Manager of Spühl GmbH.
Together with Ms. Tanja Rudnicki, Head of Financial Accounting, the specifics of the invoice verification process and its international requirements were recorded.
Planned Solutions
Incoming invoice processing with iScala integration and accounts payable dossierok)
Comprehensive DMS for all corporate divisions
Document lifecycle management and archiving
Workflow-Support
Metadata exchange between Epicor iScala and DMS
Integration of iScala outgoing documents into the accounts payable dossier
Windows Explorer & MS Office integration (MS Office 365/Outlook)
DMS vendor selection & solution scope change
Based on the elaborated requirements of Spühl GmbH, IseoSolutions provided a solution specification and pre-selection of potential and suitable vendors for the target DMS solution and implementation. Swiss-based companies should be preferred to grant optimal support during the implementation and for the upcoming extension steps.
Originally, the DMS evaluation was only planned for Spühl GmbH in Switzerland. After a quite successful solution presentation in front of the financial managers of the subsidiaries of the Leggett & Platt (L&P) Group, the scope was extended to Europe without further ado.
Thanks to the far-sighted tactical consulting approach of IseoLabs AG, the requirements were quickly extended to the larger European scope of the Leggett & Platt Group and continued in English.
Results
Specify requirements for future invoice processing, general document management, and archiving integrated into Epicor iScala;
Provide ECM solution architecture and implementation plan;
Market research to find appropriate potential providers;
The system will be used by 200 internal users of Leggett & Platt for Document Management and Processing and Archiving integrated into Epicor iScala.
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