OpenText Core Signature
Allow employees and partners to sign quotes, contracts, and documents in a fast, compliant and hassle-free way with core signature.
White Paper: OpenText Core Signature
All you need to know about OpenText Core Signature — a Cloud-based, easy-to-use electronic signature solution for consumers, small organisations, and large customers alike.
OpenText™ Core Signature is a professional, enterprise-grade solution designed to allow employees and partners to sign quotes, contracts, and other documents quickly, compliantly, and hassle-free. This cloud-based electronic signature solution enables secure signing and online document and information management.
Integrated with OpenText™ Core Share and with other OpenText products at the enterprise tier, Core Signature provides a unified solution to solve all your enterprise content management, collaboration and approval needs.
And, because Core Share integrates with existing OpenText ECM solutions, users have a single holistic business process, extending their system of record investment through to collaboration and e-signature.
The integration ensures that all documents shared from Core Share requiring e-signature are encrypted, and a complete audit trail is maintained, just like the content collaboration process. E-signature provides a higher standard in legality and overall security than a traditional handwritten signature and is fast becoming the industry standard.
"An electronic signature shall not be denied legal effect and admissibility as evidence in legal proceedings solely on the grounds that it is in an electronic form or that it does not meet the requirements for qualified electronic signatures.”
— Article 25, EU NR. 910/2014 (EIDAS)
HOW IT WORKS
BENEFITS
AVOID MEDIA BREAKS
No longer sending out paper-based documents to be signed by snail mail or fax.
No un-secure and uncontrolled emails with confidential attachments are to be signed.
No more media breaks while receiving to be signed documents by mail, downloading attachments, printing, signing, scanning them manually and sending them back or forward to the next signee.
TIME-SAVING
Saves valuable business time, especially within time-critical processes (HR: war of talents, etc).
COLLABORATION ON DOCUMENTS
Supports collaboration on documents with signing steps in nearly real-time even on your mobile devices.
NO ADDITIONAL 3RD PARTY TOOL
Using as a seamless integrated solution within OpenText™ Core Share and OpenText™ Content Suite.
No additional third-party tool to be integrated or to be used in parallel.
ELECTRONIC SIGNATURE EVIDENCE
Signature log protocols and files are stored in the same system.
DOCUMENT LIFECYCLE CAPABILITIES
Extends the OpenText xECM document lifecycle support capabilities from document creation, internal approval, and external signing to archiving and dispositioning or as a stand-alone support solution (Core Signature Service).
FEATURES
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SEND A DOCUMENT TO THE USER
Enables senders to easily prepare a document and send it to a given user (or users) for signature. This enables the sender to digitise the entire process and manage the document flow and process within Core Share.
Define whether one or more recipients need to sign the prepared document and, in the case of more than one signer, the order in which signatures are required.
Depending on the project, all signers can sign at once, or an order can be specified to accommodate business requirements.
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ADD A SIGNATURE OR RECEIVE A COPY
When sending a document for e-signature, users can choose whether the recipient needs to add a signature, only press an “approve” button or does not need to sign but just receive a copy.
It is also possible in certain use cases to have an individual sign electronically in person on the sender’s tablet or mobile device.
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SIGN THE CONTRACT NOT BEING CORE SHARE USER
The end signer does not need to be a Core Share user to sign the contract or agreement. The end-user simply signs the contract, and the document is automatically updated in Core Signature, ensuring seamless integration with the protection cloud.
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VISIBILITY
Offers visibility into all signed contracts to see who viewed, opened and signed a contract. Based on these insights, data and analytics, users can take appropriate action, such as calling a customer or sending a reminder.
A signing log is received by all involved upon signature completion. The log enhances security and scalability and supports compliance with regulations, such as eIDAS (electronic IDentification, Authentication and trust Services).
The Core Share integration ensures that all documents and files shared using Core Signature are encrypted, and a complete audit trail is maintained.
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A DIGITAL CERTIFICATE
Advanced e-signature support with server certification ensures that every signing action is validated with a hardware-stored digital certificate to ensure that more stringent e-signature compliance requirements can be met, including electronic IDentification, Authentication and trust Services (eIDAS).
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POST-SIGNATURE
Automated processing of the final signed document (post-signature) and the resulting signing log ensures that all content is securely returned to OpenText Core Share for at-rest data processing and encryption.
Use Cases
HR
Share documents with new hires. Secure signatures on contracts and benefits forms, ensuring the utmost security and confidentiality due to your privacy.
Sales
Core Signature offers companies a platform for sharing quotes, policies, and legal terms with customers, enhancing customer communications management and growing revenue.
Finance
Digital signing leads to better services and efficiency when opening new accounts, finalising loans, or doing online or mobile banking.
Insurance
Make insurance operations faster -- like underwriting, policy administration, billing, and claims management.
Legal
Expedite the process of litigation, including notices, settlements, incident descriptions, pleading and depositions. Core Signature can help with shareholder agreements, financings, real estate, disclosures, closings, NDAs, and more.
Procurement
Electronically sign agreements and SOWs with vendors to improve the process of the agreement.
Real Estate
Real estate brokers and agents are instruments to close the deal effectively.
Operations
Core Signature and Core Share help automate processes - from security requirements sign-offs to change requests.
Manufacturing/Engineering
Improve engineering approval processes associated with CAD drawings, ECOs/ECNs, production flow, QA, and technical documentation.
Insurance Brokers
The cloud software platform solution helps the brokers to sign up new policies, service customers.
Accounts Payable/Receivable
To expedite POs, invoices and payment, the customers can access and share purchase orders, invoices, and contracts for electronic signature.
Retail
ESignature serves to confirm orders, sign purchase orders, and track all goods delivered by the supplier.
Let’s discuss how OpenText Core Signature solution can boost your business.
One of our experts is happy to share what your business can archive with the right solutions. During this 30-minute session, we’ll investigate your current situation, goals, possible gaps, and share our knowledge and insights.