SUCCESS STORY
Incoming Vendor Invoices with SAP® and OpenText™ VIM
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CUSTOMER
Industry: Life Science
Location: Switzerland, 16 legal entities
Employees: ~2500 -
PROJECT BRIEF
Implementation of OpenText Vendor Invoice Management / SAP® Invoice Management in a first pilot country with 16 legal entities. Project Duration: 9 months; project size >1.300 hrs
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RESULTS
Automated invoice management in Swiss entities , Automated invoice approval routing, Increased number of digitally recived invoices while decresing the circulation of paper approvals within the company
CURRENT SITUATION
Our Life Science client already used OpenText Archive Server 16 connected with Enterprise Scan stations for simple vendor invoices scanning & archiving while rolling out S/4HANA for Technical Operations.
The finance department was looking for an automated solution to streamline and optimise the posting process within SAP.
CUSTOMER'S GOAL
Implement a convenient and automated solution to optimise the invoice posting process for more than 50`000 invoices/year for non-production related vendor invoices.
Stop using the former in-house paper-based mail process for approval of invoices that led to late payments and in-transparency.
Reduce the number of paper-based incoming invoices requiring manual scanning.
Alexandra Freitag, Partner IseoSolutions
“With SAP VIM our customer has received a significant acceleration in their invoice processing. it was an extremely positive project even with the Accounting department being busy with their daily routine operations.
After the Go Live Vendor invoices required a recognition training for even improved accuracy and process acceleration.”
SOLUTION
Scanning, invoice data recognition (OCR), storage in the company`s corporate archive, management of the invoice posting process in SAP including exception handling with departments outside finance.
Based on OpenText Vendor Invoice Management incl. invoice recognition with OpenText Business Capture Center.
Solution has been qualified with a challenge to fulfill validation requirements as the underlying SAP Basis and the OpenText Archive Server are GxP classified.
PROJECT DELIVERABLES
We have been responsible for the overall Project Management, supporting the client in the requirement specification and solution design phase as well as managing the implementation of the SAP part, BCC recognition software, scanning software and archiving part, testing and qualification of the solution.
Different stakeholders in Finance, Quality, IT and 3rd party suppliers have been coordinated by our team.
The solution has been delivered on time and has been rolled out in other countries later.
